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Administrative Assistant

  • Location: New York, NY
  • Job Type: Right to Hire
  • Ref No: 19-01532
  • Date: March 05, 2019
  • Job title:

 

 

Scott Smith

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Job Description - Administrative Assistant

Duties:

Provide daily administrative support to assigned Managing Directors and Directors of a team in an efficient, detail-oriented, and proactive manner. Responsibilities of the position include, but are not limited to: heavy interaction with senior management and their assistants; maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements; handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed; responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule; process and track expense reports and reimbursements; produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling; assist in presentation preparation; provide core administrative support such as faxing, filing, and copying; performing ad hoc projects as needed.



Skills:

Ability to perform in a fast paced environment and interact with senior management; strong analytical, interpersonal and communication skills; excellent organizational skills; detail oriented; strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment; high energy level; excellent phone manner a must; self-starter with the ability to work independently and with minimal guidance.




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