The Executive Legal Assistant supports the Chief Legal Officer/General Counsel and provides the Legal Department with administrative help and acts as an internal departmental liaison to all internal and external stakeholders.
Duties & Responsibilities:
Answers requests for legal documents and maintains departmental files in current structural hierarchies and formats.
Arranges meetings and maintains managers' schedules; may facilitate and/or prepare for meetings as needed.
Preparation of Board books for several different Boards and Committees, and may take minutes as needed.
Controls operational aspects of the department including: Right fax, lien requests, outside counsel invoice tracking, maintenance of the legal library, routing the daily mail, office supplies, etc.
Documents proofreading, drafting, and editing in various software mediums.
Other duties as requested by department managers.
Screen calls for Chief Legal Counsel, works with CEO Executive Assistant as backup assistant in managing the phones and other administrative requests.
Basic knowledge of Corporate Governance and board meetings/books.
Prior experience working as an Executive Assistant, preferably in a Legal Department.
Microsoft Excel experience to include macros, pivot tables, and document editing.
Microsoft Word experience to include creating letters and document editing.
Microsoft PowerPoint experience to include creating presentations.
Adobe Acrobat experience to include form creation/editing.