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Executive Assistant

  • Location: New York, NY
  • Job Type: Contract
  • Ref No: 18-02808
  • Date: April 25, 2018
  • Job title:

 

 

Joanna Ascani

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Job Description - Executive Assistant

Job Summary:

 

The Executive Legal Assistant supports the Chief Legal Officer/General Counsel and provides the Legal Department with administrative help and acts as an internal departmental liaison to all internal and external stakeholders. 







Duties & Responsibilities:

  • Answers requests for legal documents and maintains departmental files in current structural hierarchies and formats.
  • Arranges meetings and maintains managers' schedules; may facilitate and/or prepare for meetings as needed.
  • Preparation of Board books for several different Boards and Committees, and may take minutes as needed.
  • Controls operational aspects of the department including: Right fax, lien requests, outside counsel invoice tracking, maintenance of the legal library, routing the daily mail, office supplies, etc.
  • Documents proofreading, drafting, and editing in various software mediums.
  • Other duties as requested by department managers.
  • Screen calls for Chief Legal Counsel, works with CEO Executive Assistant as backup assistant in managing the phones and other administrative requests.

Minimum Qualifications:

  • Basic knowledge of Corporate Governance and board meetings/books. 
  • Prior experience working as an Executive Assistant, preferably in a Legal Department.
  • Microsoft Excel experience to include macros, pivot tables, and document editing.
  • Microsoft Word experience to include creating letters and document editing.
  • Microsoft PowerPoint experience to include creating presentations.
  • Adobe Acrobat experience to include form creation/editing.

Preferred Qualifications:

  • Bachelor's degree from an accredited institution
  • Paralegal experience
  • Notary public



 




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