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Operations Accounting Coordinator

  • Location: Chicago, IL
  • Job Type: Direct Placement
  • Ref No: 19-06148
  • Date: October 16, 2019
  • Job title:
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Job Description - Operations Accounting Coordinator

RESPONSIBILITIES: Perform tasks delegated by the Operations Accounting Manager.  Provide billing support, accounts receivable support, and client account analysis to assigned billing attorneys. Accurately invoices customers during billing cycle, and track and collect payments consistently and timely.
SPECIFIC DUTIES: Prepare and distribute monthly proformas to assigned billing attorneys.
  Review, edit and process final billing for assigned billing attorneys.
  Finalize client invoices and gather back up as necessary for submission via electronic billing systems, email, and regular mail.
  Prepare accruals, estimates, reports, and client account analyses as requested.
  Monitor and resolve AR, WIP, on account funds (trust & unallocated cash) and coordinate collection efforts working directly with assigned attorneys and supervisors.
  Contact clients to resolve outstanding balances, maintaining an open line of communication during the collection process.
  Prepare and issue monthly AR reminder statements as necessary.
  Work as a liaison with Practice Group Leaders to assist with facets of billing & collections.
  Process A/R write-offs and client refunds as necessary.
  Maintain comprehensive collections notes in the Firm's A/R Management system.
  Assist attorneys and secretaries with billing, time and disbursement issues.
  Maintain excellent client/attorney relations.
  Generate reports requested by attorneys and secretaries.
  Provide timely reporting to partners and supervisors regarding client payment statuses.
  Maintain and track special billing arrangements within the Firm's accounting system.
  Adhere to billing policies and client specific outside counsel guidelines.
  Work to ensure that monthly department and individual billing attorney targets are met, in regards to billing and collections.
  Assist in filing all invoices generated throughout the month.
  Special projects as assigned.
QUALIFICATIONS: Bachelor's degree preferred or equivalent business experience
  Strong working knowledge of law firm billing/collections
  Experience with Elite Enterprise, 3E & electronic billing preferred.
  Working knowledge of MS Word and MS Excel.
  Strong verbal and written communication skills.
  Ability to critically and analytically provide effective solutions to client billing and collection issues.
  Well organized and detail oriented.
  Reliable and willingness to work overtime as necessary.
  Excellent customer service skill set required.
  Ability to multitask and work well under pressure.


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