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Contracts Specialist - Attorney

  • Location: New York, NY
  • Job Type: Contract
  • Ref No: 20-03741
  • Date: September 14, 2020
  • Job title:

Job Description - Contracts Specialist - Attorney

Contract Specialist – Attorney 

The Contract Specialist will partner closely with the Finance, Supply Chain and Legal departments, he/she ensures that all contracts and purchases are executed.

  • Negotiates MSA's, MLA's and complex statements of work (SOW)
    • Under leadership's  direction, negotiate business and legal terms 
    • Review SOWs, schedules, ordering documents, etc…
    • Negotiate and recommend terms for governing (i.e. master, framework) agreements
  • Review, address, and correct as required, all bids/or contracts. Work with the Legal department to draft and modify licensing and service contract terms in accordance with policies, customer specification and legal requirements
  • Administers the contract management process under the direction of their supervisor. 

    • Reviews incoming contract /SOW review requests for completeness and accuracy 
      • Oversees the maintenance and integrity of all contract and statement /quotes files
      • Oversee the filing of all final contracts and completes the meta (key word) data for each agreement filed
      • Works with finance to verify funding for proposed requests
      • Works with compliance unit of legal to ensure all BAAs are filed in files and also in compliance files 
        • This includes BAA's embedded in master agreements as well as the stand alone riders
        • Negotiates and recommends terms for non-standard BAAs
      • Oversees the  execution of signatures by vendor and internally for approved agreements 

        • Corresponds with vendors to get signatures on approved agreements/SOWs
        • Keeps the Intake requisition status current
        • Informs requester of major status changes as needed
        • For masters or amendments that require CIO approval prepares the summary sign off package and verifies the completeness and quality of the sign off package.
        • Files and distributes the countersigned agreements 
          • Keys in the data to the Contract file for each agreement. This involves pulling information from the agreement such as the start and end date and other characteristics
        • Interact with  requesters throughout the approval  process 
        • Negotiate and manage amendments /changes to contractual terms with vendors as required 
  • With oversight by Manager, draft and modify licensing, service contracts' terms in accordance with polices, customer specifications and Legal's guidance.

Education and minimum qualifications:

Minimum of college degree in English or a legal related field and a minimum of 6 years relevant work experience or equivalent combination.

Ability to identify, research, and resolve problems as well as follow through on assignments with minimum direction.

Ability to work in a fast-paced environment with demonstrated ability to successfully multi-task projects.

Excellent written and verbal communication skills.


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