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Director Of Compliance

  • Location: Chicago, IL
  • Job Type: Direct Placement
  • Ref No: 19-03171
  • Date: May 16, 2019
  • Job title:

Alyssa Podbielski

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Job Description - Director Of Compliance

A Mutual Fund is looking for a Director of Compliance for their Chicago office (HQ). The Director of Compliance will report up to the CCO and have a strong presence within the compliance department. This is a nationwide search, and there is relocation assistance for candidates requiring moving to Chicago.

Mutual Fund Administration

Participate in the preparation and production of the materials for the shareholder reports and other periodic regulatory filings (Annual, Semi-Annual, N-Q, N-SAR, N-CSR, N-MFP, N-PORT, N-CEN), including any future filing requirements. This will involve hands-on work in preparing and updating drafts of the filings, including evaluating, responding to and incorporating, as appropriate, comments from internal and external parties (i.e., auditors, outside counsel, etc.) and preparing the filings for submission.

Code of Ethics Administration

  • Oversee the maintenance/operation of the Protegent PTA system and any system upgrades
  • Oversee the quarterly audit process
  • Serve as a review officer

Subadviser Monitoring, Review and Oversight

  • Substantively review the subadvisers' policy/procedure submissions, Form ADV updates and third party internal control reports. Follow-through with tracking log updating and flagging issues for broader group attention when appropriate.
  • Perform cross monitoring and review of monthly, quarterly and annual subadviser materials
  • Participate in subadviser due diligence visits as requested and prepare compliance reports of those visits

Proxy Voting Administration

  • Participation in Proxy Voting Committee meetings and preparation of the minutes of the meetings
  • Oversight of quarterly audit process
  • Preparation and filing of Form N-PX

Foreign Ownership Monitoring and Foreign Registrations

  • Day-to-day management of the foreign ownership monitoring process, including researching threshold reporting changes and preparing the filings and/or overseeing more junior members of the Legal and Compliance Team in that filing process
  • Day-to-day oversight of process for establishing and maintaining the trading abilities of the funds in foreign markets, including POAs for proxy voting purposes

Regulatory Filings

  • Prepare drafts and manage the review process of Form ADV and maintenance of adviser registration
  • Prepare drafts and manage the review process of Form TA-1 and maintenance of transfer agent registration
  • Manage the review process for and file the Form PF

Maintain Affiliates List

  • Monthly reviews of parent company organizational changes
  • Coordination with U.S. affiliates on consistent disclosure between the respective parties' Forms ADV
  • Communications with subadvisers regarding affiliations and restrictions

Advertising and Forms Review

  • Review, monitoring and auditing of content posted to website, including advertising, tax and retirement materials
  • Review of templated shareholder correspondence and forms
  • Review of retail materials to ensure compliance with Client requirements and filing of materials with Client via the CRD system

Policies and Procedures

  • Assist in annual review and updating of policies and procedures
  • Draft new policies and procedures as requested

Records Management

  • Perform quarterly access and records audits
  • Research and maintain matrices of record keeping requirements
  • Oversee the process for record keeping of subadviser due diligence materials

Team and Cross-Team Projects

  • Participate in and/or lead intra-departmental and cross-company projects

Minimum Qualifications

  • Strong academic credentials. Bachelor's Degree or higher required
  • Ten or more years of experience as a compliance professional or 1940 Act mutual fund paralegal (or similar position) in a financial services firm or law firm. Experience in a manager-of-managers structure is a plus.
  • Committed to maintaining the highest ethical standards

Knowledge, Skills & Abilities Required

The ideal candidate will be an intelligent, energetic and goal-oriented, conceptual thinker with the ability to quickly assess a situation and exercise sound business judgment and will possess the following attributes:

  • Prior experience in the mutual fund industry and strong knowledge of the regulations that govern its activities, including the Investment Company Act of 1940, the Investment Advisers Act of 1940, the Securities Act of 1933 and the Securities Exchange Act of 1934
  • Excellent interpersonal and communications skills, both written and verbal; must be able to interact with senior business professionals and address issues in a thoughtful and timely manner
  • Independent, self-starter with a positive, can-do attitude and the ability to follow through and complete tasks in a team environment
  • Ability to work individually and with other team members under pressure and prioritize competing tasks that require the highest level of attention to detail and accuracy
  • Responsible for coordinating; an in certain cases managing, complex projects with multiple internal and external parties; therefore, candidate must demonstrate a cooperative attitude and exceptional interpersonal and consensus building skills
  • Responsible for managing diverse and complex projects according to timelines that the candidate will create and monitor; therefore, strong project and time management skills are a must
  • Demonstrates drive for continuous improvement and pursuit of challenging goals
  • Excellent oral and written communication skills are required
  • Advanced proficiency with Microsoft Word, Excel and Outlook and skilled generally with learning and administering technological applications
  • Ability to shift focus dependent upon the need of the department to support teamwork
  • Experience with SEC regulatory filings

Third Party Applications Not Accepted

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