HR Assistant (Bilingual Spanish)

SUMMARY:

The assistant to HR Administrator is responsible for assuring agency compliance for all personnel with federal, state and local regulations, as well as agency's policies and procedures.

• Assist with administration of the Agency's Human Resource Policies and Procedures.
• Enters CHRC data into HPN if designated as an AP
• Prints and files determination letters from CHRC if designated as an AP
• Completes check for OMIG Exclusions upon hire
• Checks active aides against OMIG exclusion list every 30 days
• Sends out and follows up I-9 recertification notices
• Follows up on annual physicals and PPDs
• Completes profiles for contracts
• Sends requested information from aide's file to contracts including certificates, registry profiles, etc
• Enters data for Personal Assistant in CDPAP program
• Reviews and reports missing documentation for in CDPAP program
• Registers companions for Caring Companions and enters the data in Companion system
• Checks HR general mailbox messages daily
• Performs periodic internal audits of personnel files in office under supervision of HR Administrator
• Screens new personnel profiles for compliance prior to attending agency's orientation program
• Verifies references for new employees
• Answers reference requests from other companies
• Assists new hires in compliance
• Receives completed evaluation and logs date of evaluation in computer on employee's profile screen
• Notifies HR Administrator of past due evaluations
• Runs appropriate computer programs to assist in tracking compliance
• Attends meetings as deemed necessary
• Reviews invoices from medical facilities and clinics for appropriate billing of employee health compliance

REQUIREMENTS:

• 6+ Months in a HR experience 
• Bilingual Spanish