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Admin Assistant/Secretary I

  • Location: Portland, OR
  • Job Type: Contract
  • Ref No: 21-03227
  • Date: June 08, 2021
  • Job title:

Job Description - Admin Assistant/Secretary I

A well-known Pharmaceutical company is looking to add an Admin Assistant/Secretary to their growing team. This is a contract position with looking to last a minimum of 11 months.

  • Provide administrative support to a department and/or Manager.
  • Duties include general clerical, receptionist and project based work.
  • Project a professional company image through in-person and phone interaction.

  • Answer telephones and transfer to appropriate staff member.
  • Meet and greet clients and visitors.
  • Create and modify documents using Microsoft Office.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Maintain hard copy and electronic filing system.
  • Sign for and distribute UPS/Fed Ex/Airborne packages.
  • Research, price, and purchase office furniture and supplies.
  • Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.
  • Setup and coordinate meetings and conferences.
  • Maintain and distribute staff weekly schedules.
  • Collect and maintain PC inventory.
  • Support staff in assigned project based work.
  • Other duties as assigned.
  • 1-3 years of experience

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