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Administrative Assistant

  • Location: New York, NY
  • Job Type: Right to Hire
  • Ref No: 19-03025
  • Date: May 09, 2019
  • Job title:



Scott Smith

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Job Description - Administrative Assistant


: Provides administrative and technical support to the Director to accomplish an effective and technologically advanced program. In an effort to make the field experience (clinical) process as seamless as possible for students, closely collaborates with pertinent staff and administrators on various matters relating to student teaching, student placement, and student requirements for field experience and practicum courses.



  • Perform administrative and technical duties to support the manager.
  • Coordinates program operations to support field experience supervisors and teacher candidates.
  • Assist with registration procedures for field experience and practicum courses.
  • Acts as a liaison between the Office and student services (academic advising and registrar).
  • Coordinates with the Registrar's office regarding registration and change of grade reports.
  • Maintain confidentiality in all aspects of teacher candidates' and field experience supervisors' information.
  • Responds to phone and face-to-face inquiries from registered students on a broad range of issues: registration, student personnel data, school placement verifications, and portfolio submissions.
  • Create, analyze, and produce data, using intermediate to advanced skills in Microsoft Office applications: Word, Excel, PowerPoint, and Access.
  • Write concise, detailed, and instructional email messages using Microsoft Outlook
  • Use cloud computing (e.g. Box) for program operations.
  • Assists in the editing of current student guides used in the field experience and practicum courses.
  • Ensure that the Offices procedures and communications conform to policies and procedures.
  • Maintain consistent professional decorum and a consistent attitude of helpfulness toward students, faculty, and staff.
  • Perform related responsibilities, as required.



Education, Preparation, and Training

  • At least a Bachelor Degree
  • At least 3 years of progressively responsible administrative assistance experience relevant to this position's job responsibilities 


  • Multitasking and ability to work in fast-paced environment
  • Positive attitude and adaptability
  • Strong organizational skills; detail-oriented
  • Excellent oral and written communication skills
  • Excellent presentation skills
  • Independently resourceful; preemptively seeks and creates solutions to problems 

Computer Skills

  • Office applications, including, Word, Excel, PowerPoint, and Access
  • Experience using web-conferencing tools such as Zoom and Skype.

 Physical Demands

  • Extensive Use of Computers
  • Extensive time sitting
  • Able to lift up to 5 lbs.


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