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Legal Administrative Assistant

  • Location: New York, NY
  • Job Type: Direct Placement
  • Ref No: 19-04380
  • Date: July 16, 2019
  • Job title:



Scott Smith

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Job Description - Legal Administrative Assistant

Must Have 3-5 years of administrative experience at a law firm. 

A Large Law Firm is seeking to add an Administrative Assistant to their growing team.

Responsibilities include, but are not limited to:

  • Support lawyers in the Firm's legal departments
  • Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel
  • Coordinate attorneys' travel schedules, transportation and accommodations
  • Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
  • Accurately edit all documents, briefs, and agreements
  • Build client relationships by courteously communicating with clients and co-workers
  • Work as part of a secretarial service center and provide assistance to other attorneys
  • Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
  • Demonstrate the highest level of confidentiality with client and attorney information
  • Prepare expense reports via Chrome River system and invoices via the invoice form and submit as appropriate
  • Input time entries in DTE in a timely manner
  • Liaise with Client Operations team for Partner billing matters
  • Prepare correspondence, client materials and presentation materials
  • Other projects and duties as assigned


  • Bachelor's Degree
  • 3-5 years of administrative or legal experience
  • Mastery of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology and ability to learn programs/software
  • Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
  • Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
  • Multi-task and manage priorities effectively
  • Discretion when dealing with confidential matters
  • Exceptional follow-up and follow-through skills
  • Available to work overtime as needed


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