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Administrative Assistant

  • Location: Yonkers, NY
  • Job Type: Contract
  • Ref No: 19-05475
  • Date: September 11, 2019
  • Job title:

Briana Capote

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Job Description - Administrative Assistant

A well-known organization is seeking to add an Administrative/Executive Assistant for an on-going project.



Responsibilities:

  • Keeps informed of departmental/division activities, policies, and procedures and provides back-up support to other assistants as required. 
  • Schedules and coordinates meetings, training events, appointments and/or other similar activities for multiple executives.
  • Conducts a variety of administrative activities including requisitioning of supplies, printing, copying and maintaining calendars and meeting room schedules.
  • Prepares, publishes and distributes agendas and attends meetings.
  • Composes and distributes minutes of meetings.
  • Prepares and assists with scheduled, ad hoc and specialized documents.
  • Proofreads materials for accuracy and compliance with organizational policies.
  • Prepares timely responses to routine correspondence.
  • Keeps informed of departmental/division activities.
  • Provide back-up support to other assistants as required.

Requirements:

  • Experience working with multiple director level and above executives.
  • Experience working in an admin team environment.
  • Proficient in Outlook.
  • Expertise in calendar management - dealing with multiple calendars at once.
  • Excellent communication skills - written and oral.
  • Excellent interpersonal skills - understand your executive's personality and work with it.
  • Ability to work with multiple personalities on team and with your executives.
  • Knowledge of Visio, Sharepoint, and SAP HCM.
  • Proficient in the Office Suite - Word, Excel, and PowerPoint.

 




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