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Assistant Building Manager

  • Location: New York, NY
  • Job Type: Direct Placement
  • Ref No: 20-03809
  • Date: September 17, 2020
  • Job title:

Job Description - Assistant Building Manager

 

Under the supervision of the administrator, provide a range of clerical services and direct supervision to residents in a licensed adult care facility, part of with the goal of enabling residents to live permanently.

 

OFFICE PROCEDURES:

Coordinate and implement office procedures, including, but not limited to:

FISCAL:

  • Managing facility petty cash
  • Distribution of resident personal needs allowances (Client), coordinating a money management plan with social workers and generate reports related to Client
  • Work with WSFSSH accounting department to facilitate access to resident and facility funds, including maintenance of regular documentation to accounting
  • Maintain DOH financial records
  • Manage the rent collection system, including inputting data to the software system, distributing invoices, collecting rent and generating related reports
  • Assisting with management of all facility invoices

ORDERING AND SUPPLIES:

  • Assist, as directed, in inventory and ordering of necessary facility supplies and equipment, including food, cleaning products, office machines
  • Assist, as directed, in review and approval of purchase orders

STAFF RECORDS:

  • Assure that on-site personnel files are in compliance with all applicable regulations
  • Assure that all required staff medical examinations/PPD testing and any other mandated DOH test requirements are completed and documented in a timely manner
  • Assure that all on-site training records are complete and timely
  • Assure that all required off-site training, including but not limited to CPR and First Aid are scheduled and completed in a timely manner

FACILITY COMMUNICATION and RECORD KEEPING:

  • Assist the administrator in communication and correspondence with residents, staff, relatives, and the public
  • Work with WSFSSH Human Resources department to communicate information to staff and facilitate completion of required documents
  • Generating the weekly staff schedule in coordination with the administrator

 

 




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