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Assistant Manager for Legal Assistants

  • Location: New York, NY
  • Job Type: Direct Placement
  • Ref No: 21-05182
  • Date: September 16, 2021
  • Job title:

Job Description - Assistant Manager for Legal Assistants

Work Schedule

Monday through Friday, 9:30 a.m. to 5:30 p.m. (additional hours as required)

Position Summary

The Assistant Manager, Corporate Legal Assistants ( "CLA”) supports the Senior Manager of the department in managing the Firm's 70+ CLA team. The Assistant Manager, CLA department will play an important, hands-on role in recruitment, development, and oversight activities.

Essential Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

  • Support Senior Manager, CLA in managing overall performance and personnel administration of CLA department
  • Play important role in recruitment activities of department, helping with candidate screening, interviewing, and making hiring recommendations
  • Act as direct personnel manager of part of CLA team
  • Assist with managing annual review process, and provide feedback to and identify development opportunities for individual team members as part of annual review process and on an ongoing basis
  • Assist with ongoing professional development and employee engagement initiatives
  • Take active role in maintaining up-to-date information regarding CLA department on firm intranet
  • Assist with monitoring internal compliance with firm policies & procedures
  • Attend ongoing in-house managerial training seminars
  • Keep abreast of latest developments in the paralegal industry through such organizations as IPMA (International Paralegal Manager's Association) and ALA (Association of Legal Administrators)
  • Foster and maintain a positive working relationship with attorneys, Senior Manager
  • CLA, coordinators, CLA team, and colleagues in other departments
  • Assist with departmental / firm initiatives as requested

Qualifications/Position Requirements

  • Strong interpersonal and leadership skills
  • Excellent organizational skills and attention to detail
  • Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive and proactive attitude
  • Significant prior experience in personnel management, HR, and/or recruiting
  • Ability to manage a varied workload and meet the needs and deadlines of multiple constituencies
  • Proficient in MS Office applications and other software as needed
  • Excellent written and verbal communication skills
  • Strong problem-solving skills and sound judgment
  • Ensure confidentiality of the firm's and clients' documentation and information

Education and/or Experience

  • Four-year college degree required
  • Minimum of 5 years' experience in a managerial or supervisory capacity with proven ability to manage large departments and competing priorities
  • Recruiting and/or HR experience is a plus

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