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Recruiting Coordinator

  • Location: Wilmington, DE
  • Job Type: Contract
  • Ref No: 19-02817
  • Date: May 01, 2019
  • Job title:



Scott Smith

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Job Description - Recruiting Coordinator

The HR Infrastructure team at a large financial based organization is responsible for the effective delivery and support of all operational activities across the HR function globally. The function is comprised of the following: contactHR, Talent Acquisition Operations, Payroll, Talent Development Operations, HR Consulting, and Employee Relations Support.

We are seeking an enthusiastic individual who is passionate about providing excellent client service, with a process improvement mindset. You will be part of a team of coordinators responsible for providing a positive Candidate and Client Experience, working in close partnership with the Recruiting team within Talent Acquisition. You will gain experience providing HR support and partnership in a fast-paced, demanding environment.

Key Responsibilities:

  • Provide support for a team of recruiters, including scheduling candidate interviews, utilizing and updating the applicant tracking system (Workday), and drafting offer letters.
  • Manage candidates through the pre-boarding process: background checks, system updating, be the candidate point of contact throughout the process.
  • Provide onsite support for Recruiting Events, including candidate meet and greet, escorting to interviews and ensuring a seamless interview experience.
  • Respond to both internal and external general inquiries about employment and the employment process.
  • Participate in the development and implementation of new HR processes related to onboarding new joiners.
  • Working closely with the wider ContactHR, Talent Management, Mobility, etc. teams on process improvement activities.
  • Must be flexible, and adapts well to changing plans and priorities; deals comfortably with ambiguity.


  • An ability to manage a large volume of varied requests, and deliver with accuracy and speed.
  • Solid verbal and written communication skills, including the ability to effectively reach out to and communicate with candidates via phone and e-mail.
  • Strong organizational skills and a high level of attention to detail.
  • Ability to concentrate on the task at hand while being able to see the bigger picture.
  • The ability to of flex solutions to changing demands: anticipating the local, regional, global impact.
  • Experience working across cultures and in a matrixed environment (preferred); proven ability to work independently but also to build and sustain high performing partnerships, both locally and globally.
  • A strong work ethic   the ability to work on their own initiative and manage own time effectively.
  • Team-work orientation and comfortable working with remote team members.
  • Proactivity and a results-driven mindset.
  • Ability to build effective and trusted relationships across the HR function and in particular with Recruiters.
  • Highly motivated, energizing and inspiring others to seek higher levels of performance.
  • Experience with Workday a plus.
  • Proficient level of Microsoft Excel, Outlook and PowerPoint.


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