ICS is immediately hiring an Executive Assistant who will report directly to the CEO and provide ongoing administrative support for the C-Suite. The Executive Assistant will keep official corporation records and execute administrative policies determined by or in conjunction with other officials by performing the following duties.
What You’ll Do:
Provides administrative support to CEO
Manages supervisor’s calendar and independently schedules appointments.
Screens incoming calls and correspondence and responds independently when possible
Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
Manages corporate credit card expenditure and payment process, reconciling expenses with supporting documents.
Manages expense reimbursement process for CEO and other assigned executives.
Arranges complex and detailed international travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.
Composes and prepares confidential correspondence, reports, and other complex documents.
Creates and maintains database and spreadsheet files.
Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
Monitors and directs recording of company stock issues and transfers.
Serves as custodian of corporate documents and records.
Directs preparation and filing of corporate legal documents with government agencies to conform with statutes. Screens legal documents before submission to maintain accuracy and correct any errors.
Skills/Experience You’ll Need:
High School diploma and Professional Certification or Associates Degree preferred
5+ years of experience in an Executive Assistant or Executive Support type role
Demonstrated experience in handling confidential information effectively.
Experience with:
Database software;
Order processing systems;
Microsoft Office (Excel, PowerPoint, WordPerfect, etc.)
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from internal and external customers, in a concise and professional manner.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
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