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Facilities/Procurement Manager

  • Location: New York, NY
  • Job Type: Direct Placement
  • Ref No: 20-03943
  • Date: September 25, 2020
  • Job title:

Job Description - Facilities/Procurement Manager

 The Facilities Manager oversees multiple functions of building operation, facilities maintenance, and networking primarily for the New York office, but also supporting various U.S. branch offices.

Facilities management/Network support

  • Vendor management:
    • Manage relationships with contractors and service providers.
    • Thoroughly review for accuracy and validity of invoices, approve for payment, and research and resolve any discrepancies.
    • Manage account renewals/cancellations (i.e. Webex, ImageRight, TeamViewer, IVCI), including data and telecom circuits.
  • Facilities management:

    • Plan and oversee all construction, repair, maintenance, and installation activities related to equipment, facilities, and new office buildouts, including cost estimates and contracts for construction.
    • Manages through appropriate building management, vendors, etc.  the proper functioning of the office hardware, furniture, lights, HVAC, and other office equipment.
    • Manages and maintains an economically value-driven purchase, delivery and payment of office supplies and office equipment for all locations. Supervise the purchasing function so as to ensure economical value.
    • Ensure health and safety policies are complied with.
    • Manage the security systems for the U.S. office locations, includes managing the vendors, troubleshoot cloud based issues, systems lock-outs, etc.
    • Ensure building maintenance provides services as contracted. 
    • Maintain, repair, deployment and replacement of network printers/scanner and copiers and fax machines. 
    • Maintain supplies such as toner, fusers and order replacement parts as needed.
    • Install/setup of equipment in branch offices as necessary.
  • Manage AV rooms: 

    • Coordinate with IVCI and other third-party vendors to maintain, repair and replace AV equipment as needed. 
    • AV setup, mount TVs, monitors and setup of wireless mice, keyboards, sound bar speakers and other peripherals in a tidy fashion.
    • Setup and install Polycom video units in NY and branch offices that do not have integrated AV rooms.
  • Networking:

    • Circuit management: identify downed circuits, handle billing disputes and service outage escalations.
    • Install/mount pre-configured network devices such as wireless endpoints and Wi-Fi routers.
    • Install pre-configured network switches, routers, wire management racks cross-connects and jack punch-downs.
    • Install and maintain UPS (uninterruptible power supply) unites, replace batteries as needed.
    • Install/maintain portable HVAC systems and coordinate with outside HVAC contractors during and after normal business hours as needed.


  • 7+ years' experience in a facilities management role.
  • 5+ years' experience in network support and administration.
  • Bachelor's degree in Facilities Management, Business, Engineering, and/or Computer Science.
  • Knowledge of IT and engineering concepts, including electrical, plumbing, and mechanical systems.
  • Excellent communication and interpersonal skills.
  • Excellent computer skills.
  • Excellent time management and organizational skills.
  • Hands on past experience in common facilities administration and maintenance activities


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