The Records Senior Coordinator will receive a generous total compensation package. Bonuses are awarded in recognition of individual and firm performance. Eligible employees can participate in company comprehensive benefit program including healthcare, life and disability insurance, flexible spending accounts, a 401k plan, and more! In addition, employees receive 10 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure.
As a Records Senior Coordinator, you will be responsible for coordinating all primary functions of the Records department, including file management (both physical and electronic), file intake, file releases, destruction requests, data access requests, case room management, and records retention. The Records Senior Coordinator will exercise judgment in ensuring that firm policies and procedures are followed, and understands how ethical and legal obligations impact the storage, organization and transfer of data in a global environment. The Records Senior Coordinator will advise attorneys, legal professionals and staff about records management best practices, data privacy and security issues, and other risk management issues. The Records Senior Coordinator will keep abreast of all department operations and will assume maintenance of the department in the absence of a Supervisor or Manager. The Records Senior Coordinator will also provide training for personnel on a variety of information governance topics, while accomplishing these and other critical functions:
As a Records Senior Coordinator, you will be expected to apply your organizational and communication skills while displaying a positive, high-energy attitude. The successful Records Senior Coordinator must have extensive knowledge of records, information governance principles, and retention principles and practices. The Records Senior Coordinator should have a thorough knowledge of the physical and electronic resources of the department and firm, along with the ability to understand and articulate the role of effective space management in the overall administration of the office. The candidate should have knowledge and proficiency in PC applications including Microsoft Office, document management systems such as iManage, and litigation support applications such as Eclipse or Clearwell. Knowledge of recordkeeping systems such as IRM, FileTrail, or LegalKEY is a plus.
The Records Senior Coordinator is the sole Records Management position in the Houston office. As the sole representative in Houston of a larger virtual team, the ideal candidate will be someone who is capable of working independently, but also someone who has strong communication skills, both written and verbal; well developed and professional interpersonal skills to effectively interface with attorneys, management, support staff, and outside contacts; and the ability to work in a team environment with a customer service focus
A Bachelor's Degree is required. A JD or Master's degree in Library Science or other professional degree is preferred. Five (5) years of relevant records experience is desired, preferably at a law firm. Experience in other law firm positions having significant document organizational responsibilities may be considered in lieu of directly related Records experience. Heavy lifting of archive boxes and other materials weighing up to 40 pounds is required. The height of the stacks is usually from five to seven feet and the individual should be able to reach the topmost shelf, with the help of a stool. Ability to operate a hand truck, and carry and organize file folders is also needed.
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